VWFL Social Media Policy

UpdatedSunday April 10, 2016 byJacquie Scarlett.




For the purpose of this Social Media and Networking Policy, the policy will encompass public communications through such internet mediums and websites as Twitter, Facebook, Instagram, Googleplus, YouTube and any other social media network that allows users to communicate online.  The policy will be applicable to all members of the VWFL Community, including the Executive, Coaching Staff, Volunteers, Players, Team Reps, and Umpires.  

The VWFL recognizes and appreciates the value of social media and the importance of social networking to all of its stakeholders. The VWFL also respects the right of all members and affiliates to express their views publicly. At the same time we must be aware of the potential issues that social media and networking can present.

The purpose of this policy is to educate the VWFL Community on the risks of social media and to ensure all members and affiliates are aware that conduct deemed to be inappropriate may be subject to disciplinary action by the VWFL Board of Directors.

Blogs, social networks and Websites such as Facebook, Twitter, Instagram and YouTube are exciting communication channels for you to share your positive softball experiences.  The VWFL supports participation and involvement with social media communities and will view comments/posts as public information.

The following guidelines have been developed for you to follow when posting to a blog of some other form of social media.  General recommendations:

  •     Think before you post
  •     Respect the community of which you are posting
  •     Be enthusiastic
  •     Do not post personal information
  •     Be accurate
  •     Posting inappropriate pictures can cause issues for you, your team and the organization
  •     Double check your privacy/security settings
  •     Twitter Accounts should have the following disclaimer “Views expressed are my own and don’t necessarily reflect that of (Insert Team Name)
  •     The VWFL Facebook Page is to be treated like a business page, not an open forum
  •     The VWFL Facebook Group is designed as a forum for members, but still follows the same rules and policies as other VWFL labeled networking activity.                                                                  


a) The VWFL holds all members who participate in social media and networking to the same standards as it does for all other forms of media including radio, television and print.

b) Comments or remarks of an inappropriate nature which are detrimental to a Team, the Association or an individual are not acceptable.

c) It should be recognized that social media and comments such as ‘texting ‘are on the record and can be instantly replicated and published. Everyone including Association and/or Team personnel, players, corporate partners, team sponsors, potential new members and the media can review social media communications. You should conduct yourself in an appropriate and professional manner at all times.

d) Use your best judgment at all times – pause before posting or sending. Once your comments are posted or sent they cannot be retracted. Ultimately, you are solely responsible for your comments.


The following are examples of conduct through social media and networking mediums that are considered violations of the VWFL Social Media and Networking Policy and may be subject to disciplinary action by the VWFL

a) Any statement deemed to be publicly critical of Association officials or detrimental to the welfare of a member Team, the Association or an individual.

b) Divulging confidential information that may include, but is not limited to the following:

  •     player injuries;
  •     potential retirement, team movement, or other player movement (league website should be first to report);
  •     game strategies; or
  •     any other matter of a sensitive nature to a member Team, the Association or an individual.

c) Negative or derogatory comments about any of the Team, and/or VWFL members/officials

d) Any form of bullying, harassment, intimidation or threats against players, officials, the league or the Board of Directors.

e) Photographs, video or comments promoting negative influences or criminal behavior, including but not limited to:

  •     drug use,
  •     alcohol abuse,
  •     public intoxication,
  •     hazing
  •     sexual exploitation, etc.

f) Online activity that contradicts the current policies of the VWFL or any of its member Association.

g) Inappropriate, derogatory, racist, or sexist comments of any kind.

h) Online activity that is meant to alarm other individuals or to misrepresent fact or truth.

g) Online activity that is intentioned to promote, or alert other individuals to events or information that is not in line with VWFL objectives or has not been pre-approved by the VWFL Board of Directors.


The VWFL will investigate reported violation(s) of this policy. If the investigation determines that a violation has occurred, the VWFL Board of Directors will impose an appropriate discipline and/or suspension. This decision will not be appealable.


When using social media and networking mediums, the VWFL community should assume at all times they are representing their team and/or the VWFL. All members of the VWFL community should remember to use the same discretion with texting, etc., social media and networking as they do with employer and families.

VWFL Facebook Page
VWFL Facebook Group
VWFL Twitter
VWFL Instagram
VWFL Google+